How to apply


Only applications completed in accordance with the following instructions will be taken into consideration.  The others will be rejected automatically.  It is imperative that the subject line of your e-mail starts with the vacancy number, and further includes the post title and the grade of the post for which you are an applicant.  Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail.

A. The application form and its supporting documentation (i.e. continuation sheets and copies of certificates) could be sent in a maximum of two electronic files (File 1 : application form, File 2 : supporting documentation).  For technical reasons, the supporting documentation should not be attached to an internet link (i.e. personnel website, etc...)

B. A maximum of 4 single page attachments are permitted as supporting documentation of your application.  One of these attachments must be a copy of the qualification/certificate covering the highest level of education required by the job description.  If this certificate is not in one of the official NATO languages, you should include a translation into French or English.

C. Candidates must answer each question completely in English (preferably) or in French.

D. Expressions such as : "please see attached cv, please see annex, please see enclosed document, etc" are not acceptable; this is a cause of immediate rejection of the application.  Particular attention should be given to boxes 8.a. (Secondary Education), 8.b. (Higher Education), 8.c. (University Education), 8.d. (Other Education/Training) and 15 (Employment record, which should contain a summary of work and for which, if necessary, continuation sheets can be added).

E. If necessary you will be requested to supply documentary evidence in support of the statements you make in your application.  Do not, however, send any additional documentation (such as certificates of other education/training, evaluation sheets, job descriptions, letters of appreciation/recommendations, etc) until you have been asked to do so by the SHAPE Recruitment Office and, in any event, do not submit the original texts of references or testimonials unless they have been obtained for the sole use of the SHAPE Recruitment Office.

F. If you are or have been a NATO International Civilian, please indicate last grade and step held, and specify in which NATO body you are/were employed.

G. If you are or have been employed as a civilian in one of the Coordinated Organisations, please indicate last grade and step held, and specify in which organisation you are/were employed.

A. Only nationals from the 28 member states can apply for vacancies at SHAPE. The member states are: Albania, Belgium, Bulgaria, Canada, Croatia, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Slovakia, Spain, Turkey, United Kingdom and United States of America.
B. All applications are acknowledged by return-e-mail.  Should you not receive an acknowledgement within 3 working days of submitting your applications, please re-submit the application to
C. Due to the large amount of applications received for all vacancies, telephone, e-mail or telefax inquiries cannot be dealt with.

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